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How does bulk document scanning work?

Scan-by-the-box is a low risk, no commitment way to digitise your paper documents. Our locations in London, Dartford and Bridgewater ensure a fast, efficient turnaround for customers across the UK. Here’s what’s included in the £199.00 per box (15” x 12” x 10”):

  • Storage box from ARC UK.
  • Scan to PDF at 300 dpi.
  • 3 fields of indexing.
  • ARC link to download data.
  • delivery withing 20 miles of an ARC UK location.
  • Upload to customers own portal (upon estimate).

Security and compliance

Going paperless is about more than just digitising documents – you need to take security into consideration. We keep your documents safe and protected throughout the process.

  • Chain of custody – We keep track of your documents using barcodes. The chain of custody for your documents to be scanned is tightly maintained throughout the scanning and handling process.
  • Encryption – Scanned documents are encrypted to ensure confidentiality and integrity of data.
  • Physical & onsite security – Your scanned documents are safe with us. Our documents for bulk scanning are kept safe thanks to the provision of tamper-evident tape, locked storage and 24-hour surveillance cameras.
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Featured Project and Scanning/Digitisation Overview

Preserving Disney’s Legacy of Priceless Documents

Scanning, Digitising and Cataloguing Marty Sklar’s Priceless Documents – for Future Generations

“We’re incredibly thankful to the entire team at ARC, at every part of it, for the incredible work that you’ve done, and… you will be a part of all these projects that move forward and memorialised in something that we all did that was hard, was crazy, and… we got it done, and now we are going to be so happy, and so will all the fans”.

Bob Weis
Former President – Walt Disney Engineering

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Document Scanning Services Overview

Our document scanning service ensures your physical files are digitised with precision, securely stored for immediate access, and fully compliant with GDPR and industry regulations. From confidential records to bulk archives, we provide a seamless, end-to-end solution – offering fast access, reliable retrieval, and total peace of mind.

Read our mini guide to document scanning

Download mini guide

Turnaround Time

  • 1-5 boxes – 10 business days
  • 5-10 boxes – 15 business days
  • 11- 20 boxes – 20 business days
  • 21+ – upon estimate

Additional Service (rates are per box)

  • Additional indexing per field – 0.05p
  • Searchable OCR – £0.01 per page
  • Shredding – £3.50 Per Box
  • Content Preparation – £25 Per Box*
  • Data on USB drive – £25.00
  • Upload to customer specified portal – Upon estimate
  • Custom batch uploads – Upon estimate

All prices are subject to the addition of VAT at the standard rate

You have the option to pre-prepare the content of your boxes for scanning; ensuring there are no impediments to your documents being applied directly to our document feeders for image capture. Please contact our scanning team for any further information or clarifications | +02081567990.

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Frequently Asked Questions

It’s a straightforward, fixed-rate solution where you load your paper documents into ARC-provided boxes and they handle the scanning, indexing, and digital delivery to create a paperless workspace.

For each (15″ × 12″ × 10″) box, you receive:

  • ARC storage box
  • Scanning to PDF at 200 dpi
  • Three indexing fields
  • Download link
  • Uplift/delivery within 20 miles of ARC location
  • Portal upload (upon estimate)

ARC maintains document security through:

  • Barcode-based chain of custody tracking
  • Encryption of scanned files
  • Tamper-evident storage, locked facilities, and 24-hour CCTV surveillance
  • 1–5 boxes: 10 business days
  • 5–10 boxes: 15 business days
  • 11–20 boxes: 20 business days
  • Over 21 boxes: custom estimate
  • Additional indexing per field: £0.05
  • Searchable OCR: £0.01 per page
  • Shredding: £3.50 per box
  • Content preparation: £25 per box
  • USB data delivery: £25 per box
  • Customer portal upload or custom batch uploads: upon estimate

It enables fast, fingertip access to documents, improving efficiency, compliance, and helping businesses transition to a paperless environment with ease.

ARC services are available from locations in London, Dartford, and Bridgwater—ensuring efficient coverage across the UK.

The service accommodates a variety of formats—including large format, colour, and black-and-white business documents.

You simply pack documents into ARC’s boxes and send them in. Once scanned and indexed, you receive a secure link to download your files as PDFs.

via ARC’s website. Their team will assist with guidance on box preparation, service options, pricing, and timeline estimates.

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