Bulk document scanning services
Easily digitise your documents with ARC’s scan-by-the-box
bulk document scanning service.
For a fixed rate per box, it’s simple to transform your office and go paperless. Managing your scanning budget is also made easy by our cost per box solution – simply load all your documents into as many storage boxes as you need and entrust ARC’s scanning specialists to digitise all your large format, colour and black & white business documents. By digitising your paper documents, you’ll create a paperless work environment with fingertip document access and dramatically improved levels of efficiency and compliance.
How does bulk document scanning work?
Scan-by-the-box is a low risk, no commitment way to digitise your paper documents. Our locations in London, Dartford and Bridgewater ensure a fast, efficient turnaround for customers across the UK. Here’s what’s included in the £199.00 per box (15” x 12” x 10”):
- Storage box from ARC UK.
- Scan to PDF at 300 dpi.
- 3 fields of indexing.
- ARC link to download data.
- Uplift & delivery withing 20 miles of an ARC UK location.
- Upload to customers own portal (upon estimate).
Security and compliance
Going paperless is about more than just digitising documents – you need to take security into consideration. We keep your documents safe and protected throughout the process.
- Chain of custody – We keep track of your documents using barcodes. The chain of custody for your documents to be scanned is tightly maintained throughout the scanning and handling process.
- Encryption – Scanned documents are encrypted to ensure confidentiality and integrity of data.
- Physical & onsite security – Your scanned documents are safe with us. Our documents for bulk scanning are kept safe thanks to the provision of tamper-evident tape, locked storage and 24-hour surveillance cameras.
Featured Project and Scanning/Digitisation Overview
Preserving Disney’s Legacy of Priceless DocumentsScanning, Digitising and Cataloguing Marty Sklar’s Priceless Documents - for Future Generations
“We’re incredibly thankful to the entire team at ARC, at every part of it, for the incredible work that you’ve done, and… you will be a part of all these projects that move forward and memorialised in something that we all did that was hard, was crazy, and… we got it done, and now we are going to be so happy, and so will all the fans”.
Bob Weis Former President – Walt Disney Engineering
Document Scanning Services Overview
Our document scanning service ensures your physical files are digitised with precision, securely stored for immediate access, and fully compliant with GDPR and industry regulations. From confidential records to bulk archives, we provide a seamless, end-to-end solution - offering fast access, reliable retrieval, and total peace of mind.
Read our mini guide to document scanning
Turnaround Time
- 1-5 boxes – 10 business days
- 5-10 boxes – 15 business days
- 11- 20 boxes – 20 business days
- 21+ – upon estimate
Additional Service (rates are per box)
- Additional indexing per field – 0.05p
- Searchable OCR – £0.01 per page
- Shredding – £3.50 Per Box
- Content Preparation – £25 Per Box*
- Data on USB drive – £25.00
- Upload to customer specified portal – Upon estimate
- Custom batch uploads – Upon estimate
All prices are subject to the addition of VAT at the standard rate
You have the option to pre-prepare the content of your boxes for scanning; ensuring there are no impediments to your documents being applied directly to our document feeders for image capture. Please contact our scanning team for any further information or clarifications | +02081567990.
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Frequently Asked Questions
1. What is bulk document scanning and how can it help my business?
Bulk document scanning is the process of digitising large quantities of physical documents to create secure, searchable digital files. This service is ideal for businesses across the UK looking to streamline their document management, reduce paper storage, and improve accessibility to important information.
2. How secure is bulk document scanning, and do you comply with UK data protection laws?
We take data security seriously. Our bulk document scanning services are fully compliant with UK regulations such as GDPR. All sensitive information is handled with the utmost care, and documents are securely stored and processed throughout the scanning and digitisation process.
3. What is the turnaround time for bulk document scanning, and do you offer nationwide UK delivery?
We offer flexible turnaround times depending on the volume and complexity of your project. Whether it’s a small office or a large corporation, we ensure efficient processing. Our UK-wide service includes secure delivery of your digitised files, making bulk document scanning hassle-free for businesses across the country.
