How our medical document scanning works

Medical Document Scanning Services

Our Medical Records Scanning solutions ensure quick, secure access to vital patient information, reducing physical storage needs and improving data retrieval efficiency. Trust ARC to handle your medical documentation with the utmost care, maintaining confidentiality and accuracy at every stage.

  • Medical records are barcoded for inventory control, sealed and securely transported to one of our facilities. 
  • Records are prepared for scanning. 
  • Patient Documents are scanned (images captured to digital format). 
  • Scanned images are quality checked for clarity & completeness. 
  • Hard copy documents are reassembled for return to the customer, or, original documents are prepared for certified destruction.  
  • Scanned images are processed into final format deliverable (including file naming and folder structuring). 
  • Deliverable images would be encrypted and transferred to the customer (via SkySite, SFTP, Thumb Drive, or CD/DVD), for upload into the customer’s EMR system. 
Secure Document
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Featured Project and Scanning/Digitisation Overview

Preserving Disney’s Legacy of Priceless Documents

Scanning, Digitising and Cataloguing Marty Sklar’s Priceless Documents – for Future Generations

“We’re incredibly thankful to the entire team at ARC, at every part of it, for the incredible work that you’ve done, and… you will be a part of all these projects that move forward and memorialised in something that we all did that was hard, was crazy, and… we got it done, and now we are going to be so happy, and so will all the fans”.

Bob Weis
Former President – Walt Disney Engineering

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Scanning Services Overview

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Document Scanning Services
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Document Scanning Services Overview

Our document scanning service ensures your physical files are digitised with precision, securely stored for immediate access, and fully compliant with GDPR and industry regulations. From confidential records to bulk archives, we provide a seamless, end-to-end solution – offering fast access, reliable retrieval, and total peace of mind.

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Frequently Asked Questions

A secure service for healthcare providers that converts paper-based medical records into digital formats, reducing storage requirements and enhancing retrieval efficiency.

  • Records are barcoded for inventory control
  • Securely transported in sealed containers to the scanning facility
  • Prepared and scanned into digital images
  • Checked for clarity and completeness
  • Original documents reassembled for return or prepared for certified destruction
  • Scanned images are named, structured, encrypted, and delivered via SkySite, SFTP, thumb drive, or CD/DVD for integration with EMR systems

Yes, ARC operates under ISO 27001 standards for information security, ensuring that all patient records are handled with the highest level of confidentiality and integrity.

Scanned and encrypted files are transferred through your choice of SkySite, SFTP, thumb drive, or CD/DVD for seamless integration into your EMR system.

Yes – ARC’s services are scalable and can accommodate both small and large volumes, offering flexible turnaround times suited to your facility’s needs with minimal disruption.

It streamlines record management, enhances access to patient information, ensures data security and regulatory compliance, and eliminates the need for bulky physical storage.

Absolutely – each image undergoes a thorough quality control check to ensure clarity and completeness before being delivered.

Yes – after scanning, documents can either be carefully reassembled and returned to you, or securely destroyed according to your preferences and compliance requirements.

Hospitals, clinics, GP surgeries, specialist practices, and any healthcare provider seeking efficient digital record management and enhanced patient data accessibility.

To begin, simply through ARC’s website. The team will work with you to understand your scanning requirements and guide you through the process.

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