Enhance your health and patient records system by securely digitising your patients’ hard copy medical records. To maintain the highest level of security, your patient’s sensitive information will be captured at one of our facilities, then processed following the strictest requirements. Our document scanning experts will transform protected health information into digital medical records so you can improve your medical records management.
We offer the option of converting to electronic health records at your location or at one of our secure scanning centers. Our experts will index and scan any volume of medical records in a timely manner and at a reasonable price.

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How does medical records scanning services work

Here are the steps of our general process for document scanning:

  1. Medical records are barcoded for inventory control, sealed and securely transported to one of our facilities
  2. Records are prepared for scanning
  3. Patient Documents are scanned (images captured to digital format)
  4. Scanned images are quality checked for clarity & completeness
  5. Hard copy documents are reassembled for return to customer
  6. Or, original documents are prepared for certified destruction
  7. Scanned images are processed into final format deliverable (including file naming and folder structuring)
  8. Deliverable images would be encrypted and transferred to the customer (via SkySite, SFTP, Thumb Drive, or CD/DVD), for upload into the customer's EMR system

Document Scanning Process

Your documents and information are safe with us. Our team of document conversion experts keeps a highly secure chain of custody as seen in the workflow below meeting the most stringent requirements.
STAGE 1
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Barcode all boxes
and documents

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Inventory and secure
seal documents at
customers sites

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Secure transportation
of documents to
Secure ARC Scanning Centre

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Inventory & confirm sealed boxes at
ARC Scanning Centre

STAGE 2
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Secured and
surveilled storage

STAGE 3
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Prepare documents in
secure environment

STAGE 4
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Scan documents, data
encrypted at rest

STAGE 5
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Document indexing and
data normalisation

STAGE 6
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Document
quality review

STAGE 7
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Image processing
and OCR

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Image and data migration,
encrypted at all times

STAGE 8
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Document
re-assembly

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Secure transport of
documents, return to
customer

OR
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Certificated document
destruction

Get A Free Quote

Scanning has never been easier, get in touch and we will be happy to assess your document scanning project.
It’s easy to get a free quote:

Fill out a form
Call us at +44 (0)20 3985 0160
Use our live chat now

Find out how much paper you really have around the office.

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For all your business and administration document scanning needs, we made it easy.

You box, we scan.

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Document Scanning Service Types

We offer several types of document scanning services:

  • Scan by the box services - you box it, we scan it

    We simplify document scanning. You box it and we do the scanning. Only £129 per box. With 140 scanning centers to serve you, we will digitise your documents in no time.

  • Business document scanning services

    By scanning all your business documents, you will gain complete access to your paper information in an organised easy to find digital format, while enabling quick search capabilities. We will assist you with document retention, eliminating all paper files, and go-forward scanning plans. Your team will realise tremendous productivity gains by collaborating faster and more efficiently.

  • Large format scanning services

    Convert all your oversised documents to digital content for easier access and better collaboration. Any business and industry can benefit from digitally converting their large format documents. This digital conversion will improve your teams’ productivity and will speed up transitioning to a paperless office.

Other optional services and add-ons

  • Indexing
  • Searchable OCR
  • Shredding
  • Data on DVD or hard drive
  • Upload to client’s own portal
  • Custom batch uploads

FAQ

ARC UK offers the printing services in the following cities:



However, you can also order our printing services online 24/7.

ARC delivers world class Print, Design, and Information Management Solutions, to every business sector - on a global scale. Our service levels and unique range of business solutions are industry leaders and provide our valued clients with unrivalled efficiencies and optimum levels of customer care. We are a leading brand for Digital Printing Services in the UK.

The act of printing digitally created pictures directly onto a range of media substrates is known as digital printing. Unlike offset printing, there is no requirement for a printing plate. Instead of using plates like offset printing does, digital printing can also utilise toner (found in laser printers) or bigger printers that use liquid ink. Digital printing is more effective for orders with fewer pieces and high levels of detail. Between the digital document files and the finished result, unlike traditional printing, there is no pre-press step. Additionally, there is no need for filthy formatting tools like film plates or photo chemicals.

Our creative studio has vast experience in all areas of design from creation of new visual identities, creating new designs while adhering to strict brand guidelines, through to small and large format print design, environmental graphics and digital graphics. Please get in touch to find out more. ARC’s UK studio work with global, national and local clients, providing each with the same high standard of design work.

Yes – ARC can help with sourcing high quality images, or even help commission a professional photographer if required.

We are happy to provide an estimate in advance of starting any project work, please get in touch to discuss your requirements.

Please call us on (0)20 3985 0160 or email cst@e-arc.co.uk.

ARC has flexible options from cost per scan to fixed cost per box.

ARC experienced staff will remove all fixings and staples to allow automatic scanning.

ARC has a full records management solution for box storage to scan on demand.

ARC can index the documents to allow fast retrieval and text searching on key words.

PDF (Portable Document Format) are the most widely used formats for scanned images. ARC scanning solutions can convert your paper records to TIFF, PDF or a variety of other file formats for seamless integration with your document management application or enterprise content management (ECM) system.

ARC can provide an archival document management solution - securely hosted in the UK - allowing you to search and view your documents on your desktop or any mobile device.

ARC has a comprehensive range of services including Rendering, BIM Clash Detection Revit modelling, 3D modelling.

ARC has consultants experienced in BIM to attend site meetings remotely or in person.

ARC is experienced in provide Revit modelling.

ARC can provide 3D Modelling service for architects and engineering companies, but also point of sale items.

ARC has a range of document management collaboration solutions for architectural, engineering and construction.

ARC can provide redirect using POBOXES to allow post to be redirected to our inbound mail scanning team, for distributed to your email boxes.

ARC can provide a full workflow from allowing the user access to our Click 2 Post software, allowing the user to send files direct to ARC for printing and posting.

The Portable Document Format (PDF) is generally the preferred file format for submitting a document for printing as it works with virtually all professional printing and digital output devices. By design, a PDF file incorporates the information needed to maintain document consistency from system to system. Most other file formats such as Adobe InDesign, Illustrator and Microsoft Word are easily converted to PDF format.