Bulk Document Scanning & Digitisation Services in the UK
Paper records slow down a team’s productivity. They take up space, limit access, and involve risk. ARC UK provides bulk scanning and digitisation services across the UK for organisations that need secure and reliable access to their information. Our bulk scanning services are designed for businesses with high document volumes who want better control, faster retrieval, and full compliance.
We scan, index, and deliver your documents in formats that fit your systems. This service is built for facilities teams, procurement, marketing, and leadership groups who need clarity, speed, and confidence. From initial collection to secure digital delivery, ARC UK efficiently manages the full process so your teams can solely focus on work, not just managing papers.
Scan-by-the-box is a low risk, no commitment way to digitise your paper documents. Our locations in London, Dartford and Bridgewater ensure a fast, efficient turnaround for customers across the UK. Here’s what’s included in the £199.00 per box (15” x 12” x 10”):
Going paperless is about more than just digitising documents – you need to take security into consideration. We keep your documents safe and protected throughout the process.
Preserving Disney’s Legacy of Priceless Documents
“We’re incredibly thankful to the entire team at ARC, at every part of it, for the incredible work that you’ve done, and… you will be a part of all these projects that move forward and memorialised in something that we all did that was hard, was crazy, and… we got it done, and now we are going to be so happy, and so will all the fans”.
Bob Weis
Former President – Walt Disney Engineering
Our document scanning service ensures your physical files are digitised with precision, securely stored for immediate access, and fully compliant with GDPR and industry regulations. From confidential records to bulk archives, we provide a seamless, end-to-end solution – offering fast access, reliable retrieval, and total peace of mind.
Security is the main concern of every scanning project. At ARC UK you gain full visibility and control at every stage, ensuring you get a peace of mind that your documents are in safe hands.
We scan documents into encrypted systems and return files through secure portals or direct system transfer. If you choose to store physical records after scanning, they are held in monitored facilities with round the clock surveillance and restricted access.
Key security measures include:
This approach reduces risk while improving access for authorised teams.
Most organisations rely on paper records that are hard to access and also expensive to manage. Digitising documents removes these barriers and supports modern ways of working.
The main reasons organisations choose mass document scanning include:
In simple terms, document digitisation turns static paper into usable business data. They ensure that teams spend less time searching and more time working.
Large scale scanning delivers measurable results when it is done correctly. Clients using ARC UK report faster access to information, lower storage costs, and smoother compliance processes. We serve businesses across the UK with bulk document scanning services.
Digitised records allow teams to access information securely from anywhere at any time. This improves collaboration and reduces delays caused by physical file access.
Removing paper files frees up valuable office and warehouse space. Many organisations reduce on site storage within months of completing mass scanning services.
Paper records increase audit time and involve risk. Digital records are easier to manage, track, and secure. This reduces the manual effort involved in compliance checks.
Staff no longer need to search through piles of paper documents and boxes. Indexed digital files can be found in seconds.
Our bulk document scanning process is designed to be clear, secure, and easy to manage. Each stage is planned to protect your information, reduce disruption, and deliver consistent results. From the first consultation to final delivery, ARC UK manages every step efficiently so your documents transform from paper to digital records with full control and easy accessibility.
We assess document types, volumes, and access needs.
Documents are collected or received under controlled conditions.
Files are prepared for scanning and checked for issues.
Documents are scanned, indexed, and quality checked.
Digital files are delivered or uploaded securely.
Physical records are stored or destroyed as agreed.
ARC UK is part of the global ARC family, with 140+ facilities supporting over 65,000 customers across 10,200 locations worldwide. We deliver world-class products and services backed by leading independent certifications, constantly elevating our standards to ensure exceptional quality, a safe and secure workplace, and a reduced environmental impact.
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Our mission is to delight our customers with exceptional, reliable service - our heartfelt way of saying thanks.
Aug 20, 2025
Andy, was super helpful and friendly. He printed all my documents really quickly.
Aug 15, 2025
THANK YOU ANDY FOR THE QUICK RESPONSE AND PRINTS 5*
Jul 25, 2025
So helpful! Friendly staff and quick printing:)
Jul 24, 2025
ARC are absolutely brilliant! High quality printing, incredibly responsive communication and quick t...
Jul 23, 2025
Excellent service in a pinch! I had an emergency when my printer stopped working and urgently neede...
Jul 17, 2025
Very fast service and the lady who assisted me was lovely.
Jul 09, 2025
Super helpful and friendly service.
Jul 09, 2025
Ask for Andy. He’s brilliant
Jun 16, 2025
Excellent professional 1st class service. Staff very polite and accommodating. Thank you
Jun 12, 2025
Fantastic to work with - speedy, diligent and very professional. They were very responsive on commun...
Our service covers all important aspects from start to finish. You do not need multiple suppliers.
Services include:
This end to end approach reduces risk and simplifies the process of procurement.
Every project starts with a brief understanding of the goals or objectives. We take time to assess your document types, volumes, and access needs so we can cater to your requirements in the best way.
We assign a dedicated project manager for every project who oversees timelines, security controls, and delivers milestones. We maintain complete transparency with our customers so that you receive clear updates at each stage. Our team also helps with plan phased scanning programmes, ideal for organisations with large archives or ongoing scanning needs.
Bulk document scanning supports many sectors, including:
If your organization is still struggling with managing piles of documents, then this is the right time to embrace the power of document digitization.
For consultation, you can give us a call or drop your message in the mail box. Our team will get back to you as soon as possible.
All prices are subject to the addition of VAT at the standard rate
You have the option to pre-prepare the content of your boxes for scanning; ensuring there are no impediments to your documents being applied directly to our document feeders for image capture. Please contact our scanning team for any further information or clarifications | +02081567990.
Bulk document scanning is the process of converting large volumes of paper records into digital files. This means paper documents are scanned, indexed, and delivered in formats that are easy to search and share. It is used by organisations with archives or ongoing high document volumes.
Documents are collected, prepared, scanned, and indexed to agreed fields. Files are then securely delivered or uploaded into your systems. In simple terms, paper records become structured digital information.
This service is for organisations managing large amounts of paper. Typical users include facilities managers, procurement teams, legal departments, and leadership teams who need secure access to records.
Document digitisation improves access, reduces storage costs, and strengthens compliance. The main reason is speed and control. Teams can find information quickly without handling paper files.
Yes. Documents are tracked through a clear chain of custody. Scanned files are encrypted, and facilities are monitored. This reduces the risk of data loss or unauthorised access.
Most clients choose searchable PDF files. Other formats are available depending on system requirements. Files can be named and indexed to match your processes.
Timescales depend on volume and complexity. Small projects may take days, while large archives take weeks. ARC UK provides clear timelines at the start.
Yes. ARC UK follows recognised security and compliance standards. This includes ISO IEC 27001 and BS 10008. Sensitive records are handled under strict controls.
You can choose secure storage, return, or compliant destruction. The option depends on your retention policies and regulatory needs.
Yes. ARC UK provides bulk scanning services across the UK. This ensures consistent service and fast turnaround.
Costs depend on volume, document condition, and indexing needs. Scan by the box options are available for predictable pricing. A tailored quote gives the most accurate figure.
We provide both onsite and offsite scanning solutions based on our clients’ requirements.
The best time is before paper becomes unmanageable. Many organisations start when storage costs rise or access becomes slow. Early digitisation reduces long term risk and cost.
ARC UK is ready to help you take control of your information. Contact us today.